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Profile Management

Learn how to manage your personal account information, settings, and preferences across events.

Profile Settings Overview​

Your profile settings are accessible from the user menu in the top-right corner of any page. These settings apply globally across all events you participate in.

Screenshot needed: User menu dropdown showing profile options and settings links

Profile Information​

Basic information you can manage:

  • Name: Display name shown to other users
  • Email: Login email and contact address
  • Avatar: Profile picture (if supported)
  • Timezone: For proper timestamp display
  • Language: Interface language preference

Screenshot needed: Profile information form showing editable fields

Account Security​

Security settings:

  • Password: Change your login password
  • Login activity: View recent login sessions
  • Account status: See if your account is active
  • Data export: Request your personal data (if implemented)

Notification Preferences​

Configure how and when you receive notifications:

Global Notification Settings​

Email notifications:

  • Frequency: Immediate, hourly, daily digest, or disabled
  • Types: New reports, comments, assignments, announcements
  • Quiet hours: Set times when you don't want notifications
  • Emergency override: Always receive urgent notifications

Screenshot needed: Notification preferences page showing email settings and frequency options

Event-Specific Notifications​

Per-event customization:

  • Different notification rules for different events
  • Role-based defaults (Admins get more notifications)
  • Event priority settings (some events more important than others)
  • Mobile push notification preferences

Example scenarios:

  • High-priority event: Immediate email + push for all activity
  • Low-priority event: Daily digest only
  • Volunteer event: Only urgent notifications during quiet hours

Mobile Notifications​

Push notification settings:

  • Enable/disable push notifications
  • Notification types: Which events trigger push notifications
  • Sound settings: Different sounds for different priority levels
  • Badge counts: Show unread notification counts

Event Memberships​

Manage your participation in events from /profile/events:

Current Event Memberships​

Information displayed:

  • Event name and description
  • Your role in each event
  • Date you joined the event
  • Last activity in the event
  • Event status (active/inactive)

Screenshot needed: Event memberships page showing list of events with roles and activity

Joining New Events​

Methods to join events:

Invite Codes​

  1. Get the code from an event administrator
  2. Enter code in the "Join Event" section
  3. Confirm your participation with the assigned role
  4. Access the event immediately
  • Click invitation links sent by administrators
  • Links automatically redirect you to accept the invitation
  • May require login if you're not already authenticated

Leaving Events​

To leave an event:

  1. Find the event in your memberships list
  2. Click "Leave Event" button
  3. Confirm your decision
  4. Lose access to all event data immediately
Leaving Events

When you leave an event, you lose access to all reports you submitted and cannot see any event data. Event Admins can re-invite you if needed.

Multi-Event Profile Management​

Consistent Identity​

Benefits of unified profile:

  • Same name: Consistent identity across all events
  • Single login: One password for all your events
  • Unified settings: Notification preferences apply everywhere
  • Cross-event features: Global dashboard and reporting

Role-Specific Considerations​

Different roles, same profile:

  • Your profile information is the same across all events
  • Your permissions change based on your role in each event
  • Notification preferences can be customized per event
  • Activity history is tracked separately for each event

Privacy Across Events​

Event isolation:

  • Event teams cannot see your participation in other events
  • Your activity in one event doesn't affect others
  • Each event maintains separate audit logs
  • Data is strictly scoped to individual events

Data and Privacy​

Personal Data Management​

What data is stored:

  • Profile information (name, email, preferences)
  • Event memberships and roles
  • Activity logs and audit trails
  • Notification preferences and settings

Data control:

  • Update: Change your information anytime
  • Export: Request your data (if implemented)
  • Delete: Contact administrators for account deletion
  • Privacy: Understand how your data is used

Privacy Settings​

Control your visibility:

  • Profile visibility: Who can see your profile information
  • Activity visibility: Whether your actions are logged
  • Contact preferences: How others can reach you
  • Data sharing: Control data sharing between events

Screenshot needed: Privacy settings page showing visibility and data control options

Account Maintenance​

Regular Account Hygiene​

Recommended periodic tasks:

Monthly​

  • Review notification settings: Adjust based on your current needs
  • Check event memberships: Leave events you no longer need
  • Update contact information: Keep your email current
  • Review security settings: Check for any suspicious activity

Quarterly​

  • Change password: Update your password periodically
  • Review privacy settings: Ensure settings match your preferences
  • Clean up old notifications: Archive or delete old notifications
  • Update profile information: Keep your information current

Account Security Best Practices​

Protecting your account:

  • Strong password: Use unique, complex passwords
  • Regular updates: Change passwords periodically
  • Secure logout: Always log out on shared computers
  • Monitor activity: Review login activity regularly

If you suspect compromise:

  1. Change password immediately
  2. Contact administrators for help
  3. Review recent activity in all your events
  4. Update any saved passwords in browsers

Troubleshooting Profile Issues​

Can't Update Profile Information​

Common solutions:

  • Check permissions: Some fields may be restricted
  • Verify email: New email addresses may need verification
  • Clear browser cache: Try refreshing the page
  • Contact support: Some changes require administrator help

Notification Problems​

Not receiving notifications:

  • Check email settings: Verify your email address is correct
  • Check spam folder: Notifications might be filtered
  • Review notification preferences: Ensure notifications are enabled
  • Test with different events: Some events may have different settings

Too many notifications:

  • Adjust frequency: Change from immediate to daily digest
  • Customize by event: Set different rules for different events
  • Use quiet hours: Set times when you don't want notifications
  • Contact event admins: They may be able to adjust event-level settings

Event Membership Issues​

Can't join an event:

  • Check invite code: Ensure the code is correct and not expired
  • Verify permissions: Some events may be invitation-only
  • Contact event admin: They can send you a direct invitation
  • Try different browser: Clear cache or use incognito mode

Can't leave an event:

  • Check your role: Some roles may require admin approval to leave
  • Contact event admin: They can remove you from the event
  • System admin help: System admins can remove users from events

Next Steps​

After setting up your profile:

  1. Get role-specific guidance - Learn what to do next based on your role
  2. Learn about navigation - Understand how to move around efficiently
  3. Read role-specific guides - Dive deeper into your specific responsibilities

Need help with profile settings? Check our FAQ or Troubleshooting Guide.

Continue with: Next Steps →